Claiming Travel Expenses

Claiming travel expenses correctly can reduce your tax bill and keep you compliant with HMRC rules. Understanding what qualifies as business travel is essential for owner-managed businesses and contractors in Oldham and across Greater Manchester.

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How Business Travel Expenses Are Defined

HMRC defines business travel as journeys made 'in the performance of your duties' or to temporary workplaces. Your regular commute to a permanent workplace doesn't count, so it's crucial to distinguish between personal and business travel.

For limited company directors using personal vehicles, mileage claims are common. Sole traders claim through Self Assessment. Keeping accurate records from day one helps avoid issues, which is why proactive accounting support can provide clarity and confidence.

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Eligible Travel Expenses You Can Claim

Here are the main travel expenses HMRC allows when incurred for genuine business purposes. Proper documentation is key to support your claims and avoid compliance issues.

Business mileage at 45p per mile for the first 10,000 miles, then 25p per mile (using your own vehicle).
Train, bus, or coach fares for business journeys, including necessary season tickets.
Taxi or ride-share costs when public transport isn't practical or available.
Parking fees at business destinations (but not fines or penalties).
Congestion charges, tolls, and ferry costs on business routes.
Hotel accommodation for overnight stays required for business travel.
Meals during business travel, limited to reasonable amounts and not personal meals.
Air fares for business flights, with related baggage fees directly tied to the journey.
Public transport costs in cities visited for business, such as tube or tram fares.
Car hire expenses when a vehicle is needed at the destination for business purposes.

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Avoiding Common Pitfalls and When to Seek Help

A common mistake is claiming for ordinary commuting, which HMRC disallows. Also, avoid double-claiming by choosing either mileage rates or actual costs, not both. Incomplete records can lead to penalties during HMRC enquiries.

If your travel expenses are complex, such as for contractors with multiple sites or international travel, getting expert advice ensures compliance. Edward Harris Chartered Certified Accountants in Oldham offers proactive, jargon-free support to help owner-managed businesses navigate these rules with peace of mind.

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Edward Harris Chartered Certified Accountants provides tailored accounting services for businesses in Oldham and across Greater Manchester. Contact us today for a free consultation and see how we can help your business thrive.