Employer Pension Contributions

Employer pension contributions are mandatory payments you must make towards your employees' pensions under UK auto-enrolment legislation. Getting this right is crucial to avoid penalties and ensure your team has financial security for retirement.

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Employer Pension Contributions
How Auto-Enrolment and Employer Contributions Work

How Auto-Enrolment and Employer Contributions Work

Auto-enrolment requires all UK employers to automatically enrol eligible employees into a workplace pension scheme. You must make minimum contributions based on your employees' qualifying earnings.

The process involves assessing your workforce, choosing a pension scheme, and making regular contributions. Even if you have only one employee, these rules apply, so it's essential to set up correctly from the start.

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What Employers Must Contribute: Key Rules and Requirements

HMRC and The Pensions Regulator set strict rules for employer pension contributions. Here are the key points you need to know:

  • Minimum contribution rates: You must pay at least 3% of your employees' qualifying earnings, with employees contributing 5%, making a total of 8%.

  • Qualifying earnings: These are earnings between £6,240 and £50,270 per year (2024/25 thresholds), including salary, bonuses, overtime, and some benefits.

  • Eligible employees: Workers aged 22 to State Pension age, earning over £10,000 per year, must be auto-enrolled.

  • Staging dates: Your auto-enrolment duties start from a specific date based on your business size and PAYE scheme.

  • Pension scheme: You must choose a qualifying workplace pension scheme, such as NEST or other providers.

  • Tax relief: Employee contributions receive tax relief, and employer contributions are tax-deductible business expenses.

  • Contribution calculations: Contributions are usually based on a percentage of pensionable earnings, with options for salary sacrifice arrangements.

  • Record-keeping: You must keep records of contributions, opt-ins, opt-outs, and assessments for six years.

  • Communications: You must provide prescribed information to employees about their pension rights and contributions.

  • Re-enrolment: Every three years, you must re-assess and re-enrol eligible employees who have opted out.

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Common Mistakes and When to Seek Professional Help

Common Mistakes and When to Seek Professional Help

A common mistake is missing contribution deadlines or miscalculating qualifying earnings, which can lead to fines from The Pensions Regulator. Also, failing to communicate properly with employees about their pension options can cause compliance issues.

If your payroll is complex, you have multiple employees, or you're unsure about the rules, it's wise to get expert advice. Professional accountants like Edward Harris can help set up your pension scheme, calculate contributions accurately, and ensure ongoing compliance.

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